Meetings, events, conferences, ... and more

Methodology and efficiency are the essential pillars of our work. As professional organisers, a strong methodology is crucial. From the concept to the production, we develop the roadbook, keep permanent monitoring of the retro-planning and the budget. A systematic reporting towards the client is mandatory.  

It is all about communication! Every single meeting is an event. We are committed to an in-depth analysis of the real needs of the project, keeping always in mind cost effectiveness and environmental priorities.

• Concept , scenario scripting, advising and creative development
• Audiovisual conception
• Dynamic and efficient stage management, show management and broadcasting
• Conception, marketing and side exhibitions

Using the most appropriate communication tools, we accompany our customers to make sure that their events are going to be visible and powerful, results driven and sustainable. From the development or adaptation of a graphical charter, we offer support in your e-communication (as Save-the-date, reminder, teasers, on-line platforms, dedicated applications and websites, social media) as well as flyers, overall branding, creative and useful goodies and programs.

The extraordinary evolution of audiovisual technology as been amazing in the meetings and events industry. The variety of the deliverables is enormous. Yet, the common denominator is that it has to work and the organiser should also be prepared to face the enemy: the technical issue or the famous “bug”. Therefore, we trust on the very best professionals in Belgium and abroad. The seriousness of our AV suppliers is a key factor for us to deliver perfect services.

Again, nothing is impossible in audiovisual support. The question is: what are the needs? Every choice should make sense. The technical costs can seriously impact the budget of an event. Therefore, we anticipate this preoccupation while we have our first discussion with the customer. “Why, when, who and how?”, these are the most relevant questions.

Our team, including the client, works closely with the audiovisual supervisor based on a detailed roadbook or show flow. Minute by minute, events are conducted as broadcast programs, including usually all aspects of streaming and worldwide connections.  

The essence of an event is to meet and to socialise. The atmosphere created by appropriate social programmes is a key factor of success and memorisation of the event. From unformal cocktails and dinners to official gatherings, working luncheons and dinners, gala evenings, our proven experience shows our capacity to advise on the most accurate choice.

We also are proud to offer tailor-made services in the organisation of cultural and touristic visits showing the magnificent heritage and innovative project of our country, the Kingdom of Belgium.

A powerful concept can be ruined by a poor logistic and coordination of the production. Our project managers are perfectly trained in overall coordination, as conductors of philharmonic orchestras.

The professional organisers’ motto is: “First in, last out!”.

Through a solid budget overview that is shared on a timely basis, control is kept on the financial status. Days, weeks, months before the realisation of the event, the project management take care of the financial and administrative support, in the interest of the budget of the client.

Our experts are committed to face economic issues, such as “unexpected” situations. Some are predictable… it is thus a question of experience and responsibilities.

Interpretation services request the very best quality. No space for amateurism. We take special care of this crucial aspect of an international event. The selection of the very best technical suppliers working closely with the interpreters. We use to cooperate  successfully with interpretation services of various international institutions such as the European Commission, the European Parliament, the Council of Europe. We also have very intense cooperation with certified interpreters from the private sector.

Destrée Organisation has proven experience (more than a decade) in inclusive conferences (European Disabilities Forum). We have solutions for sign language interpretation, velotypist, subtitles, online interpretation, printing of text in Braille, etc.

Mobility services is very easily an important cost in the budget of an event and for sure if the service is not carefully managed. The strength of our suppliers, compliant with the highest level of quality and the importance of a precise management of the transfers to be organised are key elements to constraint increasement of expenses.

Our references during the last decades show our experience of high-level events requiring appropriate degree of security. Hence, security and safety must be permanently in our mind because we take care of people, we ensure hospitality and pay attention to every single detail. Anticipation, quality control and sense of responsibility.

Considering our specific missions since the last decades, we developed with our Partner OPSMAN (lien) a dedicated department in charge of special events. Global Diplomatic Cooperation (lien) offers a unique platform of recognised experts in risk management, protocol, accompaniment. As such, we have an exceptional experience in collaborating with the national security authorities in Belgium and abroad.

Destrée Organisation first activity in 1958 at the Universal Exhibition of Brussels was to take care of VIP’s… and manage every protocol aspects. In 2025, more than ever, we are still a reference in this very specific sector. Our Senior protocol officers are regularly appointed by European Institutions and Belgian authorities. Private sector is also requesting our expertise for their high-level events as General Assemblies or official visits.

“Protocol is like oxygen… nobody cares until one suffocate”.

To guarantee the very best services to our customers (International and Belgian Federal/Regional authorities, corporate sector but also to our colleagues Event Communication agencies), Destrée Organisation created a dedicated department of Protocol, Security and PR experts called Global Diplomatic Cooperation

Destrée Organisation is always proud and enthusiastic about organizing scientific conferences and congresses that contribute to education, progression of science and knowledge. Abstract management is a crucial process that involves collecting, reviewing, and selecting research submissions for presentation and building the scientific programme.

Thanks to our extensive experience and the necessary technical tools, we support the Scientific Committee by taking the technical and administrative burdens off their shoulders and allowing them to focus on their primary task: creation of a high-quality, balanced program.

“It is all about communication”. Together we develop a strategy for the communication plan and bring it to fruition on the different communication and media platforms. We advise on accessibility and inclusion.Through our longstanding experience, we help you make your event accessible to everybody.

Destrée Organisation has been pioneer as conference and event’s organisers deeply involved in the management of accessible and inclusive conferences in Belgium. As a matter of fact, our clients offered us the opportunity to integrate this human approach in our daily work, as a priority in the meeting and events industry.

As a service-minded company, the quality of the hospitality matters! We believe it is all about people and skills! We encourage our team, we motivate them to commit themselves in their duty. We are lucky to have inspiring clients and topics, which is a great motivation element to deliver the best services. Conference and event assistants, logisticians, stage managers, runners, catering staff, etc. are individuals composing the symphonic orchestra our project managers are conducting. It must be an harmonious team work.

Destrée Organisation is proud of its multilingual and multicultural team of dedicated, passionate and service-minded professionals.

All these strengths are essential factors of success and trust.